Series 97 - Student record cards

Identity area

Reference code



Student record cards


  • 1932 - 1990 (Creation)
  • 1960 - 1990s (Creation)

Level of description


Extent and medium

20.4 m (19 type 1 and 50 type 4 boxes)

Context area

Name of creator

(1930 - 1960)

Biographical history

The Canberra University College was established by the Canberra University College Ordinance (No. 20 of 1929) of 19 December 1929. In association with the University of Melbourne it provided undergraduate university education in Canberra and took its first students in 1930. Governed by a Council, there was also the Board of Diplomatic Studies 1944-c1947, from 1948 the Board of Studies, from 1951 the Library Committee, and from 1955, the Buildings and Grounds Committee, Finance and Staff Committee, and Joint Committee of the Council and the Board of Studies on the Development of the College. Sir Robert Garran was Chairman of the Council 1930–1953, succeeded by Dr Bertram Thomas Dickson 1954–1960. Professor Herbert (Joe) Burton was Principal 1948–1960 and the Registrar was Thomas Owen 1939–1960. The following departments and disciplines were represented, with many early courses taught by part-time staff: Botany, Chemistry, Classics, English, Geology, History, Law, Mathematics, Modern Languages, Oriental Studies, Pacific Studies, Philosophy, Physics, Political Science, Psychology, Statistics and Zoology. In late 1960, the CUC amalgamated (‘associated’) with the Australian National University to become the School of General Studies within the University.

Name of creator

(1947 - 1998)

Biographical history

From 1947, the Registrar, reporting to the Vice-Chancellor, was responsible for the administrative work of the University with duties specified in the University statutes such as conducting Council elections, acting as Secretary of the Council, the Board of Graduate Studies and each Faculty and Faculty Board, and affixing the common seal of the University to official documents and degrees, but also for correspondence with public bodies, legislation, personnel matters (except academic appointments) and official publications. The Registrar initially directed the work of all administrative areas but as the University administration grew, new structures were developed. The Bursar was responsible for budgets, accounting services, business management and for residential housing. The Academic Registrar was the secretary of the Boards of the Institute of Advanced Studies and of the School of General Studies, responsible for administrative matters related to academic staff appointments and student matters. The Registrar (Property and Plans) was responsible for the coordination of planning, including the relating of academic plans to the provision of buildings and site development. Functions which had been managed by the Office of the Registrar were devolved to other areas such as University Information (later, Public Affairs Division) and Human Resources so that by 1998 the Office of the Registrar was no longer identified as an administrative unit. From 2006, the position of Registrar has headed the Division of Registrar and Student Services.

Content and structure area

Scope and content

The cards relate to undergraduate students at the Canberra University College from 1932, and from 1960 to undergraduate and Masters degree students in the School of General Studies (from 1980, The Faculties) at the Australian National University. This summary indicates the relevant box numbers:

CUC student record cards, 1952–1960, 1–4
ANU ‘Non-Current’ Student Record Sheets, arranged by Faculty, students enrolled 1961–62 but course not completed, 5
ANU ‘Completed’ Student Record Sheets, 1962–1964, 5
ANU ‘Non current’ Student Record Sheets, arranged by Faculty, students enrolled 1962–63 but course not completed, 5–6
ANU ‘Higher Degree’ Record Sheets, two alphabetical runs for Masters’ degrees, completed and not-completed, 1960s, 6
CUC Matriculation Roll – lists of those who signed the roll, 1951–1957, 7
CUC Student record cards ‘1957 and previous years’ (blue), [1932]–1957, 7–8
ANU Course cards Arts A–Z (orange), 1960–1963, 9
ANU Discipline (white), 1960s, 9
CUC University Entrance for Adults – special English test (blue), 1950s, 9
ANU Masters of Arts/Economics/Science, 1961, 9
ANU Course cards Arts A–Z (blue), 1961–1963, 9–10
ANU Course cards Law A–Z (cream), 1961–1963, 10
ANU Course cards Science A–Z (green), 1961–1963, 10
ANU Course cards Economics A–Z (yellow), 1961–1963, 11
ANU Course cards Oriental Studies A–Z (pink), 1961–1963, 11
ANU Student Record Cards ‘non-current’ students who did not complete their course, 1960s to 1990s, 12–42
ANU ‘Graduates’ Student Record Cards, students who graduated 1960s to 1990s, 42–69


System of arrangement

Conditions of access and use area

Conditions governing access

Access may be restricted in the student's lifetime. Researchers must sign an access agreement.

Conditions governing reproduction

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Description control area

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Dates of creation revision deletion

Prepared by Maggie Shapley on 16 November 2007. Revised by Greg Bell on 27 November 2012.




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